Records Toolkit

Archives New Zealand’s guidance on information and records management

Suspension of Physical Transfers to the Wellington Office of Archives New Zealand

Posted by Archives New Zealand on 22 December 2017

The suspension of physical transfers to the Wellington Office of Archives New Zealand has now been extended indefinitely.

The suspension responded to the need for remedial work to the Wellington repository following the Kaikōura earthquake. As this, and other related repository work, has progressed it’s clear that the resumption of physical transfers is not possible for the Wellington Office.

A number of options are being investigated to address the long term storage capacity needs for the public record. Funding was secured this year (2017/18) to support a comprehensive assessment of the storage needs for Archives New Zealand and the planning for how to best accommodate these needs into the future. This work is now well underway.  Greater clarity regarding possible time frames for future transfers should be available in 2018.

Not Affected

Regional Offices: This suspension only applies to the Wellington Office of Archives New Zealand. The Auckland and Dunedin Offices are accepting transfers as normal and the Christchurch Office will be in a position to do so when their new building is ready.

Digital transfers: This suspension only applies to physical records, the Wellington Office is actively encouraging the transfer of born-digital material. To check whether or not your agency’s digital material is a candidate for transfer please contact Archives New Zealand at:  rkadvice@dia.govt.nz

In the Meantime

While the suspension is still in place we would advise agencies who are interested in transferring their physical records to begin by ensuring their records are properly sentenced and that any records that are scheduled for destruction are appropriately dealt with.

Archives New Zealand staff will still be available throughout this time to provide advice and to work with you to prepare your records for eventual transfer so that you can take advantage of the service when it resumes.

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Comments

  • Eamonn Bolger 22/12/2017 11:12am (6 months ago)

    I am interested to learn what provision Archives NZ is making for public offices in the Wellington region wanting to transfer public archives closed for 25 years and over. On the face of it, it appears that the inability of Archives NZ to accept such transfers may leave some public offices in breach of s21 of the Public Records Act (mandatory transfer).

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