Records Toolkit

Archives New Zealand’s guidance on information and records management

Pages tagged 'Metadata'


Appraisal is the analysis of an organisation’s business context, business activities and risks.  This will determine what information and records need to be created, what are of high risk/high value, and how long they need to be managed to meet business and community needs and expectations.

Integrated information and records systems, processes and practices

Information and records management requirements need to be proactively identified, designed and integrated in all of your organisation’s business systems, processes and practices.

Metadata for information and records

Metadata helps people to find, understand, authenticate, trust, use, and manage information and records.

Methods of destruction

Under Section 18 (i) of the Public Records Act 2005 (the Act) a public record or local authority protected record cannot be destroyed without the authorisation of the Chief Archivist.

Minimum requirements for metadata

Organisations must manage metadata associated with information and records. 

Text messages

If an organisation uses text messaging or another instantaneous, non-sequential electronic communication mechanism to conduct business, these communications are considered records under the Public Records Act 2005.

The Importance of Checksums

In the light of the recent interest in checksums, here is a revised version of the blog originally published last year.

Who holds the keys to your Content Management System?

Archives New Zealand released the first version of its Digital Transfer Readiness Characteristics guidance in October 2016.

Digital preservation at Archives New Zealand: the tools

Archives New Zealand’s tools for digital preservation come from a variety of sources and where possible are open-source and/or community driven, proven, and best-of-breed.

Checksums and a digital transfer case study - new guidance released

Did you know that the beautiful marbling on the edges of index and register books, like the one pictured, has a purpose?

Taonga Tuku Iho – Māori Knowledge and Information and Māori Metadata

Formal agreements signed between Archives New Zealand and iwi, i.e.