Records Toolkit

Archives New Zealand’s guidance on information and records management

Wellington services update and new guidance release

Posted by Archives New Zealand on 19 December 2016

Christmas Card 2016 Option 1 2

The current status of our Wellington office services are as follows:

- Government Loans – if a public office has an urgent government loan, requests for information or requests for loan extensions, please email government.loans@dia.govt.nz

- Reading room orders for Wellington – please don’t place Wellington based orders online until further notice. No new orders will be processed until further notice partially due to sections of the repository being inaccessible as we undertake remedial building work. When the office reopens for normal business we will be able to accept new requests. We expect to resume full services in early January 2017. We apologise for any inconvenience this may cause.

- Remote reference requests – please be aware that there will be delays in responding to these enquiries and Wellington enquiries are not encouraged at this time. However if you do need to contact us our email is research.archives@dia.govt.nz

- Recordkeeping advice – email rkadvice@dia.govt.nz as the first point of contact for support.

The Archives New Zealand building on Mulgrave St will remain closed until remedial building work has been completed. We expect to reopen to the public in early January 2017.

New guidance for December

All organisations create information assets. Information assets include documents, emails, web content, business data, images, video and other content in both physical and digital form. These assets like any other asset of an organisation need to be appropriately managed so their maximum value can be utilised.

We recommend that organisations collect and document relevant details about their assets in an information asset register. The Department of Internal Affairs Government Enterprise Architecture team has developed a template and guidelines as a starting point for organisations to create their own register. This can be found on ICT.govt.nz.

The Chief Archivist has started her engagement discussions with Executive Sponsors to outline expectations of organisations and Executive Sponsors.  We have created a list of statements and questions based on the Information and records management standard to assist Executive Sponsors understanding of their organisations capability.

Nga mihi manahau mo te Kirihimete me te Tau Hou.

 

 

 

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