Records Toolkit

Archives New Zealand’s guidance on information and records management

Pages tagged 'Local Authority'

New Guidance... December 2018 update

Quarter 2 2018/19 release 

Information and records management standard and Implementation guide

The Information and records management standard establishes how to manage information and records systematically. It sets out the minimum level of compliance that organisations must meet.

Destruction of source information after digitisation

Under the Contracts and Commercial Law Act 2017 (CCLA) and the Public Records Act 2005 (PRA), public offices and local authorities have conditions to meet before destroying the source information after converting to electronic form (referred to in this Guide as “digitisation”).

Disposal - Authorisation

A key element in effective information and records management is implementing disposal.

Disposal - Transfer

This guide provides an overview of the transfer of physical and digital information and records under the Public Records Act 2005, including the transfer of control and custody to Archives New Zealand, and between organisations.

Implementation guide

The Implementation guide is designed to help your organisation understand and apply the requirements of the standard.

Information and records management standard

The Information and records management standard,  released in July 2016, is designed to assist organisations to meet their obligations under the Public Records Act 2005 (the Act). It establishes principles for efficient and systematic information and records management, and the minimum compliance requirements. 

List of protected records for local authorities

The classes of local authority records listed may not be disposed of by the controlling local authority without the prior approval of the Chief Archivist, and without notifying the Chief Archivist of its intention to dispose of those records, identifying the protected record concerned, and specifying how the record will be disposed of.

List of protected records for local authorities - Explanatory notes

These explanatory notes have been produced to assist the application of the List of Protected Records for Local Authorities.

Protection and preservation of protected records - Instruction to local authorities

Local authority archives are local authority records that are no longer in current use by the controlling local authority or have been in existence for 25 years or more.