A key element in effective information and records management is implementing disposal.
Disposal registers act as control documentation to prove that the information and records created by an organisation no longer exist or are no longer under their control.
This General Disposal Authority 6 (GDA6) has been developed for the use of public offices wishing to dispose of common corporate records legally.
General Disposal Authority 7 (GDA 7) covers generic classes of records of any format that have only short-term transitory value in their immediate and minor facilitation of preparing a more complete public record. Therefore they are not required for evidential or legal purposes.
Archives New Zealand issues General Disposal Authorities (GDAs) to help organisations decide what to do with common public information and records.
Under Section 18 (i) of the Public Records Act 2005 (the Act) a public record or local authority protected record cannot be destroyed without the authorisation of the Chief Archivist.
On 28 March 2019 the Chief Archivist issued a General Notice revoking authority to dispose of public records under section 20 of the Public Records Act 2005 (the Act).