Records Toolkit

Archives New Zealand’s guidance on information and records management

Pages tagged 'Destruction'

Authority to retain public records in electronic form only

This Authority is issued by the Chief Archivist under section 229(2) of the Contract and Commercial law Act 2017.

Destruction of source information after digitisation

Under the Contracts and Commercial Law Act 2017 (CCLA) and the Public Records Act 2005 (PRA), public offices and local authorities have conditions to meet before destroying the source information after converting to electronic form (referred to in this Guide as “digitisation”).


Information and records disposal refers to the range of processes associated with implementing retention, transfer or destruction decisions.

Disposal - Authorisation

A key element in effective information and records management is implementing disposal.

Disposal - Sentencing

Sentencing is the term used to describe the process of applying a disposal authority and its disposal actions across an organisation's information and records.  A "sentence" specifies the minimum amount of time that information and records need to be retained for business purposes and their fate.


This General Disposal Authority 6 (GDA6) has been developed for the use of public offices wishing to dispose of common corporate records legally.

Methods of destruction

Under Section 18 (i) of the Public Records Act 2005 (the Act) a public record or local authority protected record cannot be destroyed without the authorisation of the Chief Archivist.

Minimum requirements for metadata

Organisations must manage metadata associated with information and records.