The development of Archives New Zealand’s regulatory role has been continuous since the introduction of the Public Records Act 2005 (the Act).
As part of our regulatory role, Archives New Zealand is responsible for issuing mandatory and discretionary standards and instructions.
The key legislation for information and records management for the New Zealand public sector is the Public Records Act 2005 (the Act).
The Information and records management standard requires a designated Executive Sponsor. That person must have organisation-wide influence and appropriate strategic and managerial skills.
Monitoring the management of information and records in organisations is a shared responsibility of Archives New Zealand and those organisations.
An information and records management policy is a statement of intent to manage corporate information appropriately.
The strategy is the key document of your information and records management governance framework.
The Public Records Act 2005 (the Act) establishes a regulatory framework for information management across the public sector in New Zealand.
Under Section 18 (i) of the Public Records Act 2005 (the Act) a public record or local authority protected record cannot be destroyed without the authorisation of the Chief Archivist.
Organisations must manage metadata associated with information and records.
Monitoring ensures that information and records are managed according to best practice, and in efficient and effective ways that meet the business needs of the organisation and the requirements of government.
The Regulatory statement describes Archives New Zealand's role in administering the Public Records Act 2005 (the Act).
The Information and records management standard requires a designated Executive Sponsor.
If an organisation uses text messaging or another instantaneous, non-sequential electronic communication mechanism to conduct business, these communications are considered records under the Public Records Act 2005.