Records Toolkit

Archives New Zealand’s guidance on information and records management

Pages tagged 'Compliance'

Archives New Zealand's regulatory role

The development of Archives New Zealand’s regulatory role has been continuous since the introduction of the Public Records Act 2005 (the Act).

Statutory instruments

As part of our regulatory role, Archives New Zealand is responsible for issuing mandatory and discretionary standards and instructions.

Regulatory framework

The key legislation for information and records management for the New Zealand public sector is the Public Records Act 2005 (the Act).

Role and responsibilities of an Executive Sponsor

The Information and records management standard requires a designated Executive Sponsor.  That person must have organisation-wide influence and appropriate strategic and managerial skills.

Monitoring and reporting

Monitoring the management of information and records in organisations is a shared responsibility of Archives New Zealand and those organisations.

Executive Sponsor - Role and responsibilities

The Information and records management standard requires a designated Executive Sponsor.

Information and records management policy development

An information and records management policy is a statement of intent to manage corporate information appropriately.

Information and records management strategy

The strategy is the key document of your information and records management governance framework.

Key obligations - Public Records Act 2005

The Public Records Act 2005 (the Act) establishes a regulatory framework for information management across the public sector in New Zealand.

Methods of destruction

Under Section 18 (i) of the Public Records Act 2005 (the Act) a public record or local authority protected record cannot be destroyed without the authorisation of the Chief Archivist.

Minimum requirements for metadata

Organisations must manage metadata associated with information and records. 


Monitoring ensures that information and records are managed according to best practice, and in efficient and effective ways that meet the business needs of the organisation and the requirements of government.

Regulatory statement

The Regulatory statement describes Archives New Zealand's role in administering the Public Records Act 2005 (the Act).

Text messages

If an organisation uses text messaging or another instantaneous, non-sequential electronic communication mechanism to conduct business, these communications are considered records under the Public Records Act 2005.