Records Toolkit

Archives New Zealand’s guidance on information and records management

Pages tagged 'Access'


Under Part 3 of the Public Records Act 2005, organisations have obligations to ensure access to information and records. 


Information and records disposal refers to the range of processes associated with implementing retention, transfer or destruction decisions.

Disposal - Transfer

This guide provides an overview of the transfer of physical and digital information and records under the Public Records Act 2005, including the transfer of control and custody to Archives New Zealand, and between organisations.

Maintenance of public archives - Instruction to approved repositories

This instruction specifies requirements for the maintenance of all physical (non-digital) public archives that have been transferred to the control of all approved repositories authorised under the Archives Act 1957 or the Public Records Act 2005.

Outsourcing business

It is important that organisations identify and address information and records management requirements associated with the outsourcing of business functions and activities.

Public access to information and records

Under the Public Records Act 2005 (the Act) Part 3, public offices and local authorities have special obligations to ensure members of the public have access to information and records.

Storage of physical records

Records are important business assets which should be managed carefully.

New Guidance Release

 It has been three months, since we released the new look Information and records management standard and Implementation guide.  In that time, we have been busy receiving nominations for Executive Sponsors and developing new, refreshed and reviewed guidance.