Records Toolkit

Archives New Zealand’s guidance on information and records management

Pages tagged 'Access'

Access

Under Part 3 of the Public Records Act 2005, organisations have obligations to ensure access to information and records. 


Access Authority Form

Public office decisions to restrict access to information and records that have been in existence for 25 years or that are about to be transferred to the control of the Chief Archivist must be made in consultation with the Chief Archivist and formally submitted to Archives New Zealand as an Access Authority.


Deferred transfer and access schedule template - with examples

A Deferred Transfer and Access Status template outlining the deferral details and any access determinations must be submitted with a Deferral of Transfer Agreement to Archives New Zealand if a public office wants to defer the transfer of information and records that have been in existence for 25 years or have been authorised for transfer.


Disposal

Information and records disposal refers to the range of processes associated with implementing retention, transfer or destruction decisions.


Disposal schedule and access status template

The Disposal schedule and access status template is the main tool used to implement authorised disposal actions and to determine the access status of information and records (and/or associated metadata) that are to be transferred to Archives New Zealand as per the requirements of the Public Records Act 2005 (section 43(1)).


Disposal - Transfer

This guide provides an overview of the transfer of physical and digital information and records under the Public Records Act 2005, including the transfer of control and custody to Archives New Zealand, and between organisations.


Maintenance of public archives - Instruction to approved repositories

This instruction specifies requirements for the maintenance of all physical (non-digital) public archives that have been transferred to the control of all approved repositories authorised under the Archives Act 1957 or the Public Records Act 2005.


Outsourcing business

It is important that organisations identify and address information and records management requirements associated with the outsourcing of business functions and activities.


Public access to information and records

Under the Public Records Act 2005 (the Act) Part 3, public offices and local authorities have special obligations to ensure members of the public have access to information and records.


Storage of physical records

Records are important business assets which should be managed carefully.


New Guidance Release

 It has been three months, since we released the new look Information and records management standard and Implementation guide.  In that time, we have been busy receiving nominations for Executive Sponsors and developing new, refreshed and reviewed guidance.