Records Toolkit

Archives New Zealand’s guidance on information and records management

New Guidance... December update

Here is the new guidance.  All guidance is available under the Resources and Guides heading. 

Quarter 2  2017/18 December release

Case Study: First end-to-end born-digital transfer (17/F24). Word (842 KB)  PDF  (197 KB )

Checksums (F17/25). Word (828 KB)  PDF  (803 KB)

 The Implementation guide has been updated to include this new guidance. 

Quarter 1 2017/18 October release

Please note: this guidance was released earlier in 2017 but the repeal of the Electronic Transactions Act 2002 (replaced by the Contract and Commercial Law Act 2017) necessitated its revision.

Authority to retain public records in electronic form only (17/Sp7). Word (1.61 MB) PDF (463 KB)

Destruction of source information after digitisation (17/G13). Word  (1.96 MB)  PDF (551 KB)

Quarter 4 (August) release

Information assets (17/F22). Word (238 KB) PDF (193 KB)

Identifying and managing information assets (17/F23). Word (849 KB) PDF (323 KB)

Managing information and records during administrative change (17/G14). Word  (1.62 MB)  PDF (435 KB)

Quarter 3 (March) release delayed  - now available

Authority to retain public records in electronic form only (17/Sp7). Word (1.61 MB) PDF (463 KB)

Destruction of source information after digitisation (17/G13). Word  (1.96 MB)  PDF (551 KB) 

Quarter 2 (December) release

Information and records management capability (16/F21). Word  (827 KB) PDF (295 KB)

Quarter 1 (September) release 

Access (16/G13). Word  (1.61 MB) PDF (431 KB)

Access authority form (16/Fm1).  Word (877 KB) Interactive PDF (1.05 MB)

Deferral of transfer agreement form (16/Fm6). Word (829 KB) Interactive PDF (1.05 MB)

Deferred transfer and access status template (with examples). (16/Fm7). Excel (761 KB)

Digital transfer readiness characteristics (16/F18). Word (827 KB)  PDF (115 KB)

Digital transfer - interim operating model (16/F19). Word (829 KB) PDF (119 KB)

Disposal - authorisation (16/G9). Word (1.60 MB)  PDF (201 KB)

Disposal - precedent register example (16/Fm4). Excel (38 KB) 

Disposal register example (16/Fm3). Excel (37.7 KB)

Disposal schedule and access status template (16/Fm2). Excel (40.6 KB)

Disposal - sentencing (16/G10). Word  (1.65 MB)  PDF (197 KB)

Disposal - transfer (16/G11). Word  (1.60 MB)  PDF (199 KB)

Transfer agreement form (16/Fm5). Word  (829 KB)  Interactive PDF (605 KB)

Transport of your tranfer to Archives New Zealand (16/F20). Word (958 KB)  PDF (93 KB)

new guidance.

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