Records Toolkit

Archives New Zealand’s guidance on information and records management

New Guidance... August update

Here is the new guidance.  All guidance is available under the Resources and Guides heading. 

Quarter 4 (August) release

Information assets (17/F22). Word version. PDF version

Identifying and managing information assets (17/F23). Word version. PDF version.

Managing information and records during administrative change (17/G14). Word versionPDF version.

 The Implementation guide has been updated to include this new guidance.

 

Quarter 3 (March) release delayed  - now available

Authority to retain public records in electronic form only (17/Sp7).  Word version. PDF version.

Destruction of source information after digitisation (17/G13). Word version. PDF version.

The Implementation guide has been updated to include this new guidance.

 

Quarter 2 (December) release

Information and records management capability (16/F21). Word versionPDF version.

The Implementation guide has been updated to include this new guidance.

 

Quarter 1 (September) release 

Access (16/G13). Word version. PDF version.

Access authority form (16/Fm1).  Word version. Interactive PDF version.

Deferral of transfer agreement form (16/Fm6). Word versionInteractive PDF version.

Deferred transfer and access status template (with examples). (16/Fm7). Excel version.

Digital transfer readiness characteristics (16/F18). Word versionPDF version.

Digital transfer - interim operating model (16/F19). Word version. PDF version.

Disposal - authorisation (16/G9). Word versionPDF version.

Disposal - precedent register example (16/Fm4). Excel version

Disposal register example (16/Fm3). Excel version.

Disposal schedule and access status template (16/Fm2). Excel version.

Disposal - sentencing (16/G10). Word version PDF version.

Disposal - transfer (16/G11). Word versionPDF version.

Transfer agreement form (16/Fm5). Word version. Interactive PDF version.

Transport of your tranfer to Archives New Zealand (16/F20). Word versionPDF version.

The Implementation guide and Key definitions documents have been updated to include this new guidance.

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