Records Toolkit

Archives New Zealand’s guidance on information and records management

New Guidance... August update

Here is the new guidance.  All guidance is available under the Resources and Guides heading. 

Quarter 4 (August) release

Information assets (17/F22). Word (238 KB) PDF (193 KB)

Identifying and managing information assets (17/F23). Word (849 KB) PDF (323 KB)

Managing information and records during administrative change (17/G14). Word  (1.62 MB)  PDF (435 KB)

The Implementation guide has been updated to include this new guidance.

 

Quarter 3 (March) release delayed  - now available

Authority to retain public records in electronic form only (17/Sp7). Word (1.61 MB) PDF (463 KB)

Destruction of source information after digitisation (17/G13). Word  (1.96 MB)  PDF (551 KB)

The Implementation guide has been updated to include this new guidance.

 

Quarter 2 (December) release

Information and records management capability (16/F21). Word  (827 KB) PDF (295 KB)

The Implementation guide has been updated to include this new guidance.

 

Quarter 1 (September) release 

Access (16/G13). Word  (1.61 MB) PDF (431 KB)

Access authority form (16/Fm1).  Word (877 KB) Interactive PDF (1.05 MB)

Deferral of transfer agreement form (16/Fm6). Word (829 KB) Interactive PDF (1.05 MB)

Deferred transfer and access status template (with examples). (16/Fm7). Excel (761 KB)

Digital transfer readiness characteristics (16/F18). Word (827 KB)  PDF (115 KB)

Digital transfer - interim operating model (16/F19). Word (829 KB) PDF (119 KB)

Disposal - authorisation (16/G9). Word (1.60 MB)  PDF (201 KB)

Disposal - precedent register example (16/Fm4). Excel (38 KB) 

Disposal register example (16/Fm3). Excel (37.7 KB)

Disposal schedule and access status template (16/Fm2). Excel (40.6 KB)

Disposal - sentencing (16/G10). Word  (1.65 MB)  PDF (197 KB)

Disposal - transfer (16/G11). Word  (1.60 MB)  PDF (199 KB)

Transfer agreement form (16/Fm5). Word  (829 KB)  Interactive PDF (605 KB)

Transport of your tranfer to Archives New Zealand (16/F20). Word (958 KB)  PDF (93 KB)

The Implementation guide and Key definitions documents have been updated to include this new guidance.

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