Records Toolkit

Archives New Zealand’s guidance on information and records management

General information

New Information and records management standard released.

As some of you may be aware, we have been busy working on how we can improve how Archives New Zealand operates under the Public Records Act 2005 (the Act).


ALGIM symposium keynote from Chief Archivist

The 2016 Association of Local Government Information Management (ALGIM) Information Management / Records Symposium  was held in Wellington this week.   Marilyn Little, Chief Archivist, gave the opening keynote presentation.


What's new? Records toolkit changes to support new standard and guidance

Welcome to new users of the toolkit!


Training and supporting your users

How does your organisation train and support users in information and records management?  There are challenges in keeping up with this continual task.  Helping new staff get onboard and also engaging with more experienced staff are just two facets of this work.


Information and records management standard: what's next?

Archives New Zealand is working on improvements to the way we operate under the Public Records Act 2005 (the Act).  


Archives 2057 Discussion Document - your feedback needed

We need your input to help Archives New Zealand develop a long-term strategy.


New Guidance Release

 It has been three months, since we released the new look Information and records management standard and Implementation guide.  In that time, we have been busy receiving nominations for Executive Sponsors and developing new, refreshed and reviewed guidance. 


Digitisation guidance - what's current and what's happening?

We know that public offices and local authorities want the ability to manage information and records digitally instead of in paper (or other) form for various reasons.  Digitisation enables this.


An update on Archives New Zealand’s services after the earthquake.

The Archives Regional Offices in Auckland, Christchurch and Dunedin are open today (Wednesday) but we are still working to get our Wellington building open for the public. 


Archives NZ precautionary evacuation

Due to earthquake related damage all people have been evacuated from our Archives New Zealand Building at 10 Mulgrave Street.


Chief Archivist Update

Thank you for all the messages of support following last week's earthquake.


Earthquake update 6 December

Kia ora koutou!


Wellington services update and new guidance release

The current status of our Wellington office services are as follows:


Archives Wellington Services Update - 22 December 2016

The current status of our Wellington office services are as follows:


Direction and opportunities

Now that we are back in our Wellington building and into our work for the year here is an update on some of our projects of relevance to the sector.


Update on the progress of releasing the digitisation guidance

Kia Ora Koutou 


Digitisation – updated guidance now available

Authority to retain public records in electronic form only (17/Sp7)


Suspension of physical transfers to Archives New Zealand's Wellington repository

Archives New Zealand advises that it has suspended the transfer of physical records to its Wellington repository at Mulgrave Street until 1 December 2017.  


The Importance of Checksums

In the light of the recent interest in checksums, here is a revised version of the blog originally published last year.


New guidance on information assets and administrative change

 


Digital preservation pioneers needed now… talk to us about digital transfer

Recently there has been strong interest from the local IM community in checksums.  See our previous post on checksums. Inevitably, thinking about checksums takes us to the broader subject of digital preservation!  Something which Archives New Zealand is working through with public offices, even more so now our doors are officially open to digital transfers.


Chief Archivist's government recordkeeping report for 2015/16 now available

FYI - the Chief Archivist’s 2015/16 annual report to the Minister of Internal Affairs on the state of government recordkeeping was presented to the House of Representatives today.  It is availabe from the Archives New Zealand website  - Report: State of Government Recordkeeping 2015/16


Digitisation guidance and the new legislation

You may have noticed that new legislation, the Contract and Commercial Law Act 2017 (CCLA), came into effect on 1 September 2017.


Who holds the keys to your Content Management System?

Archives New Zealand released the first version of its Digital Transfer Readiness Characteristics guidance in October 2016.